Fleet management software and vehicle booking systems
Reality Q develops fleet management software and vehicle booking systems for businesses with pool vehicles, multiple sites or changing drivers. Vehicle bookings, handovers, maintenance dates and cost reports can be combined around the needs of your company fleet.
Who is this for?
We build to fit – from sole traders to large mid-sized companies.
Fleet managers
Control utilisation, cost and deadlines centrally.
Field teams
Reserve and hand over vehicles easily.
Rental & pools
Manage multiple locations and user groups.
What should custom fleet management software include?
A booking calendar displays vehicle availability and helps identify conflicting reservations. Vehicle records, mileage readings and handover checklists document usage. Maintenance and inspection schedules may include reminders.
Reports by vehicle, department or location help review costs and utilisation. The scope of a digital mileage log is agreed separately, and tax suitability requires specialist review. Hardware and data connections depend on available interfaces.
How do you plan a pool vehicle booking system?
Describe vehicle types, locations, booking rules and user groups. Include existing handover forms and the cost reports you need. With a detailed project description, Reality Q provides a free first draft within 24 hours before development and rollout are agreed.
Features at a glance
Building blocks we combine and extend individually for you.
Booking & calendar
Reservation with conflict detection and approval.
Logbook
Digital recording of trips and mileage.
Maintenance & inspection
Automatic reminders for dates and deadlines.
Cost & fuel
Fuel receipts, leasing and running cost per vehicle.
Damage & checks
Handover protocol with photos at the vehicle.
Reporting
Utilisation, cost per kilometre and location.
Example results
Every project is unique – these are typical implementations.
Pool booking
Self-service portal for all employees.
Digital logbook
Automatic recording including export.
Maintenance planner
Overview of garage and inspection dates.
Cost report
Monthly analysis per vehicle and department.
How your project runs
From the first idea to go-live in four clear steps.
Request
You briefly describe your project, goals and wishes.
Concept
Within 24 hours you receive a free first draft.
Development
We build it – with you, in short feedback loops.
Handover
Go-live, training, documentation and ongoing support.
Ready for your project?
Tell us briefly about your project – we get back to you within 24 hours with a free, non-binding first draft.